Manse Check List for Vacancy
- Read meters (including water, if appropriate) as soon as Manse is vacated and inform utility companies (if known).
- If winter time (circa November – April), ensure heating on at 14° and on twice a day (e.g. 6am to 8am and 7pm to 9pm). Alternatively, drain central heating system and turn off stop cock.
- Inform Council Tax Department that Manse is awaiting occupation by a minister of religion and claim exemption under Class H.
- Inform insurance company that Manse is empty.
- Discuss with Synod Property Officer (SPO) whether a Manse Survey is needed.
- Unless otherwise informed, assume the Manse will be let, as per Manse Policy.
- Discuss with SPO (and possibly Letting Agent) work needed prior to letting. Unless otherwise agreed with SPO, all work prior to letting will be arranged and paid for by pastorate, cost to be recouped from letting income.
- Appoint Letting Agent. Use Synod Short-Term Tenancy Agreement document, available from SPO.
- Clear Manse of any rubbish or old furniture left behind and clean.
At start of let
- Read meters and inform utility companies of tenants’ names.
- Inform Council Tax Department of letting commencement date.
- Inform insurance company that manse is now let.
At end of let
- Read meters and inform utility companies, Council Tax Department and insurance company as at start of vacancy.
- Arrange cleaning of Manse and carry out any repairs needed.
- Prior to occupation by new minister, decorate as required.
On occupation by new minister
- Read meters and inform utility companies, Council Tax Department and insurance company as at start of let.
- Prepare an account of letting income and expenditure on repairs and send to the Synod Finance Officer.
In case of a burst pipe
- Turn off water at stop cock.
- Call out emergency plumber.
- Inform insurance company and Synod Office.
- Seek quotations for work.
- Agree with SPO work to be carried out.